Extenuating Circumstances, or ECs, are unforeseen, exceptional or serious issues outside of your control which have affected your ability to meet a deadline or your performance on your course. They may have prevented you from attending an exam, submitting a piece of coursework by the deadline date or adversely affected your performance in an assessment that you have submitted for the deadline.
If the circumstances preventing you from completing coursework by the given deadline for submissions are temporary and/or short term, then you should consider whether it may be more appropriate to request an extension.
It is really important that you speak to your Personal Academic Tutor or Student Support office about what might be best for you. They can help you to complete the EC form as well as provide support with your issues.
For your claim to be approved you must submit independent evidence, usually in the form of a GP letter or Medical Evidence Form. Types of acceptable evidence can be found at this link.
For example, a GP must confirm the illness but more importantly they must confirm the impact that this illness has had on your ability to study / meet deadlines etc and the evidence must cover the period in question.
If your EC is approved – Your EC will be reported to the Course Assessment Board (CAB) at the end of the academic year for your mode of study. You will be notified on the formal day your results are released as to what steps you need to take next but you must ensure you make contact with your School Administration Office to find out whether you will have a further attempt at the assessment / exam and when this might be.
If your EC is rejected – The mark that you have achieved for that piece of work is the mark that will be presented to the CAB – whether that is the actual mark or a mark of 0% for a non-submission.
There is an appeals process and you have 10 working days to appeal the decision.
The university offers a range of support services to help you deal with any challenging health and personal problems. You can access a wellbeing appointment by visiting iPoint or by telephoning 01484 471001. The wellbeing and disability service may also be able to support you with reasonable adjustment on your course via a Learning and SUpoort Plan.
The SU advice team are happy to read through your EC before you submit it as well as support you through any appeals process.
Contact us ator by phoning 01484 473446 to book an appointment.