Extenuating Circumstances, or ECs, are unforeseen, exceptional or serious issues outside of your control which have affected your ability to meet a deadline or your performance on your course. They may have prevented you from attending an exam, submitting a piece of coursework by the deadline date or adversely affected your performance in an assessment that you have submitted for the deadline.
If the circumstances preventing you from completing coursework by the given deadline for submissions are temporary and/or short term, then you should consider whether it may be more appropriate to request an extension.
Speak to your tutor or student support office about what might be best for you.
Think about any supporting documentation you can get that can help your case. To prepare your case effectively, you need to back up what you are saying with evidence. The types of evidence often required for an EC claim to be successful can be found at the following link.
For example, a doctor’s letter must confirm the illness but more importantly it must confirm the impact that this illness has had on your ability to meet the deadlines.
The evidence must also cover the date(s) in question.
*My mum started Chemotherapy treatment on 1st February
*There is only myself and my mum in the house and so I am the only person that can look after her, and during her treatment, she is often very sick and weak and I have to spend the nights tending to her
*As a result, I only sleep 2 hours per night in the weeks before my assignment is due
*That, in turn, affected my ability to concentrate and meet the deadline
If your EC is approved – Your EC will be reported to the Course Assessment Board (CAB) at the end of the academic year for your mode of study. You will be notified on the formal day your results are released as to what steps you need to take next but you must ensure you make contact with your School Administration Office to find out whether you will have a further attempt at the assessment/exam and when this might be.
If your EC is rejected – The mark that you have achieved for that piece of work is the mark that will be presented to the CAB – whether that is the actual mark or a mark of 0% for a non-submission.
There is an appeals process and you have 10 working days to appeal the decision.
The SU advice team are happy to read through your EC before you submit it as well as support you through any appeals process.
Contact us ator by phoning 01484 473446 to book an appointment.