This is a general guide to making an appeal and so it is very important that you read it in conjunction with the relevant section of the Student Handbook of Regulations which can be found here, as the grounds for appeal can differ with each procedure.
The University will only consider your appeal if you satisfy the grounds for appeal and this usually centers around:
a) Demonstrating that procedures have not been followed correctly or
b) You have Extenuating Circumstances that, for good reason, you were unable to present at the time.
For appeals relating to Academic Misconduct, Fitness to Practice and Disciplinary issues, there are additional grounds of appeal which include:
c) whether the decision was unreasonable,
d) whether the decision was disproportionate and
e) whether there is evidence of bias.
Again, check the University Regulations as your appeal will only be looked at if you satisfy the correct grounds for Appeal.
You need to complete the correct appeal form, and you can find this in the relevant section of the guidance under ‘forms’. You must submit your appeal within 10 working days of being notified of a decision or outcome (or 5 working days for a disciplinary appeal).
Write in date order, explaining what has happened to affect your studies so the reader can follow it easily. Remember they do not know you or your situation so explain things clearly.
You need to submit evidence to confirm what you are saying. The university has a comprehensive list of acceptable forms of evidence and this can be found here.
Date specific! Evidence needs to cover the dates that your studies have been affected.
Impact! Impact! Impact! Evidence must show the impact that the situation has had on you and your studies. For example, if your situation relates to the illness of a family member or financial problem that you have, the evidence needs to explain that this has caused you stress and anxiety and explain how it has impacted on your studies.
You should normally submit your evidence with your Appeal but if there is a delay in obtaining it, make sure you get your appeal in on time and explain that your evidence will follow in a few days.
If you didn’t comply with a university procedure on time, for example, you didn’t apply for an EC at the time or you are appealing after the 10 working day deadline – your evidence must go even further. You will need your GP to confirm that you were not well enough to engage with university procedures until now.
You will be notified of the outcome of your appeal within 20 working days.
The SU advice team are happy to read through your Appeal before you submit it as well as support you through the process.
Contact us at firstname.lastname@example.org or by phoning 01484 473446 to book an appointment.