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Writing an Appeal
Writing an Appeal

Knowing your grounds

This is a general guide to making an appeal and so it is very important that you read it in conjunction with the Student Handbook of Regulations. Read the letter that the university have sent you, it will give you a link to the specific regulations for your case.

The University will only consider your appeal if you satisfy the grounds for appeal and this usually centers around:

  1. Demonstrating that procedures have not been followed correctly or
  2. You have Extenuating Circumstances that, for good reason, you were unable to present at the time

The Appeal Form

You need to complete the appeal form, download the correct appeal form by following this link.

Read through the appeal form and answer each question in a logical and concise manner – remember that the person reading your appeal form doesn’t know you or your situation and so it is vital that you explain your situation in detail.

Write in chronological order so the reader can follow what has happened in date order.

  1. Be specific, eg Don’t just say ‘my mum was ill and it affected me’. Instead, give practical examples in a chain of events that led to poor performance/ attendance etc.

    Like this:
    *My mum was suffering with cancer *She was up all night vomiting
    *I was the only person to look after my mother and had to spend the night tending to her
    *As a result, I only slept 2 hours per night in the weeks before my assignment was due.
    *That, in turn, affected my ability to concentrate and meet the deadline.
     
  2. If you spoke with the school, don’t just say ‘I did speak to the school’. Again, be specific: When did you? Who did you speak to? What exactly did they say?
  3. Stick to the facts, what happened? and what were the consequences? Take out the emotion!
  4. Think about what has changed with your situation that will allow you to move forward – why are you now in a better position to attend university etc?

Collecting Evidence

Think about any supporting documentation you can get that can help your case. To prepare your case effectively, you need to back up what you are saying with evidence.

Evidence has to be specific to you and must confirm the impact that any illness etc has had on your ability to meet deadlines / attend university etc. So for example copies of appointment letters, prescriptions, death certificate etc are not enough – they do not explain the impact the illness had on your studies / attendance!

If you didn’t comply with a university procedure on time, for example, you didn’t apply for an EC at the time or you are appealing after the 10 day deadline – your evidence must go even further. You will need your GP to confirm that your Decision making abilities were impaired at the time and that you are only now well enough to comply with the university procedures.

Appeal Form checklist

  1. Have you stated the grounds that you are appealing on?
  2. 2. Have you included your evidence? It is important that your appeal is submitted on time and so if you are awaiting evidence explain this on your appeal form and forward it as soon as you get it.
  3. Is your appeal in time (i.e. within 10 working days)? If not – have you explained the reason why it is late? You will need evidence from a professional to confirm why!
  4. Read through your form – have you stuck to the facts? Is it easy to read?
  5. Have you ended with the resolution that you are looking for?

The SU advice team are happy to read through your Appeal before you submit it as well as support you through the process. Contact us at advice-centre@hud.ac.uk or by phoning 01484 473446 to book an appointment.